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BATCHING/UN-BATCHING EXPENSE CENTER ITEMS

Batching is the process of grouping together all expense center items that occurred in a specified time period. Un-batching maybe required in cases where costs need to be adjusted or an expense center item needs to be credited or removed from the batched grouping.


Batching an Expense Center Item

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Figure 21-4: Batching Expense Center Items

  1. Click on Stores and select Expense Center Transactions from the pull-down.
  2. Generate Expense Center Transactions by clicking Aircraft, Inventory, or Other/Misc and selecting one of the Expense Centers from the tree.
  3. Click the Batch button.
  4. Enter the Date to which the batch will contain all unbatched transactions up to and including this date.
  5. Select all Expense Centers to be contained within the batch and click OK.
  6. Click OK, when notified that the batching is complete.

Manual Selection Batching

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Figure 21-5: Manual Selection Batching

When there are imported Expense Center items that need to be batched separately, it is best to use the selection batching process.

  1. Click on Stores and select Expense Center Transactions from the pull-down.
  2. Generate Expense Center Transactions by clicking Aircraft, Inventory, or Other/Misc and selecting one of the Expense Centers from the tree.
  3. Select the Expense Center items to be batched together by checking the checkbox at the beginning of each Expense Center item row. The row will be highlighted red when selected.
  4. Click the Process Selection button at the bottom of the Expense Center Transactions window.
  5. Check Batch, if it is not already selected. If necessary, edit the Batch Date.
  6. Click the Process Selection button.
  7. Click OK, when notified that the items have been processed.

Un-batching Expense Center Items

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Figure 21-6: Un-batching Expense Center Items

If an EC Item has not been selected and the user attempts to un-batch, the listing will not populate. The user must first select the desired EC Item from the list before attempting to un-batch.

  1. Click on Stores and select Expense Center Transactions from the pull-down.
  2. Generate Expense Center Transactions by clicking Aircraft, Inventory, or Other/Misc and selecting one of the Expense Centers from the tree.
  3. Click the Batch button.
  4. Check Un-batch.
  5. Select the appropriate batch to be un-batched. If necessary, enter a start and end date.
  6. Select the batches that need to be un-batched and click Next.
  7. Click OK, when notified that the un-batching is complete.

Manual Selection Un-batching

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Figure 21-7: Manual Selection Un-batching

This method allows the user to un-batch a specific EC Item within a batched group.

  1. Click on Stores and select Expense Center Transactions from the pull-down.
  2. Generate Expense Center Transactions by clicking Aircraft, Inventroy, or Other/Misc and selecting one of the Expense Centers from the tree.
  3. Select the Expense Center item to be un-batched. The row will be highlighted red when selected.
  4. Click the Process Selection button at the bottom of the Expense Center Transactions window.
  5. Check Un-batch.
  6. Click the Process Selection button.
  7. Click OK, when notified that the items have been processed.