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FILLING PART REQUESTS

In order to fill a part request, a request for that part must have been made, either automatically by opening a job card - See Modifying Job Cards - Opening Job Cards, or by creating a request from within the Part Requests Listing sub-module - See Creating Part Requests. To fill a part request, parts may come from Inventory (Stock Issued for PR or JC), aquired from another base (Forwarded to SB) or purchased (Forwarded to Purchasing).


Navigation

  1. Click on Stores in the left menu.
  2. Select Part Request Listing from the pull-down and click Go.
  3. If the Part Request you want is not in the list; Click the Filter button to adjust the filter settings and click Save. Click Go to regenerate listing.

Find a Part Request

  1. Click the Find button located at the top right of the window.
  2. Choose a search type, enter the search criteria and click Find.
  3. Click on the desired result and click Go or double click the resultant.

Filling Part Requests

  1. Follow the navigation instructions above.
  2. From the Part Request Listing, click on the magnifying glass of the selected part request to bring up the Part Request Detail window.
  3. Click the Availability button at the bottom right of the window to determine if there are parts in inventory to fill the part request.
  4. If yes and not requested by another base, proceed to Stock Issued for PR or JC.
  5. If yes and requested by another base, proceed to Forwarded to SB
  6. If no, proceed to Forwarded to Purchasing.

Filling Part Requests - Stock Issued for PR or JC 

In the case of a component, the result of making a part available from Inventory in this way is the movement of the part to a location called Issued For Maint.. The part will not be available for use unless the issuance is reversed. A consumable part is not moved to a special location, but the quantity available will decrease by the number issued.

Click to enlarge

Figure 20-5: Fill From Inventory

  1. Select the Stock Issued for PR or JC tab and click New.
  2. The Issue Parts window appears with a list of parts available to be issued. Select the applicable part, indicated the quanity, check the Date of Issue to bring the current date and time forward and then click Issue.
  3. Click Yes to close the Part Request when prompted. This will change the Part Request status from Open to Filled and the issued part will appear in the Stock Issued for PR or JC tab.
  4. Close the Part Request Detail window and click Go to re-generate the Part Request Listing.

The red X on the Stock Issued for PR or JC tab indicates that this issuance can be reversed from this screen. The issuance can be reversed from the Part Request Detail until it is imported into a Work Order Listing see WORK ORDER LISTING. The part will be moved back to Inventory if its issuance is reversed, and will no longer appear on the Issued Parts tab of an associated job card.


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Figure 20-6: Forwarded to Purchasing

Filling Part Requests - Forwarded to Purchasing 

  1. Select the Forwarded to Purchasing tab and click New.
  2. Enter the Quantity for the part number indicated.
  3. Select Sent Purchase Order from the list. The part request can only be applied to the Sent Purchase Order if there is sufficient quantity of the part number being ordered. If not, the quantity ordered can be adjusted from the purchase order detail windw after confirming the quantity increase with the vendor. Select a vendor and PO to issue this part to the selected Sent Purchase Order.
  4. Click Save.
  5. Close the Part Request Detail window and click Go to re-generate the Part Request Listing.

Click to enlarge

Figure 20-7: Forwareded to SB

Filling Part Requests - Forwarded to SB (Shipping Bill) 

  1. Under construction...